Administrative Assistant generally help administrative professionals stay organized and complete routine tasks. In your Administrative Assistant job description, duties might include completing tasks that allow Executives to focus on high-level responsibilities, organizing meetings for Administrators and drafting various essential doents for their department.
Administrative Assistant Job Description: Top Duties and Qualifications
Edited by Indeed Employer Content Team
Last updated July 16, 2025
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Administrative Assistants generally help administrative professionals stay organized and complete routine tasks. In your Administrative Assistant job description, duties might include completing tasks that allow Executives to focus on high-level responsibilities, organizing meetings for Administrators and drafting various essential doents for their department.
Video: Administrative Assistant Job Description Tips
Watch this video to see the top job seeker search terms driving clicks on admin assistant jobs on Indeed. This can help you write a more attractive administrative assistant job description.
Administrative Assistant duties and responsibilities
Illustration of admin assistant on headset. Text reads: "(A few) admin assistant responsibilities: Greeting customers & answering phones, Scheduling and coordinating, Supporting executives & employees"
duties are tailored to the needs of the team or individual they assist, so the roles and responsibilities of Administrative Assistants can vary.
Common duties you may include in your job description are:
Answering phones and greeting visitors
Scheduling appointments and maintaining calendars
Collecting and distributing mail
Preparing communications such as memos, emails, invoices or reports
Writing and editing letters, reports and instructional doents
Creating and maintaining electronic and physical filing systems
Managing accounts and performing basic bookkeeping
Performing data entry and analysis
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