Job Summary
We are looking for an organized and experienced Admin Officer to support the day-to-day administrative and operational activities of a Cultural Foundation. The ideal candidate should have a strong understanding of UAE culture, heritage, and traditions, with experience in event coordination and administrative support.
Key Responsibilities
•Provide day-to-day administrative and operational support to the Cultural Foundation.
•Coordinate meetings, appointments, schedules, correspondence, and official doentation.
•Assist in planning, organizing, and coordinating cultural events, exhibitions, workshops, festivals, and community activities.
•Coordinate with internal departments, government entities, suppliers, contractors, artists, guests, and other stakeholders.
•Prepare event-related doents, schedules, reports, attendance records, and presentations.
•Support event logistics, including venue arrangements, invitations, registrations, materials, and on-site coordination.
•Maintain accurate records, files, databases, and administrative doents.
•Draft and prepare letters, emails, reports, minutes of meetings, and other official communications.
•Assist with procurement, quotations, invoices, and coordination with suppliers when required.
•Ensure administrative activities are carried out in accordance with organizational policies and procedures.
•Provide support to management and other departments as required.
•Handle confidential information with discretion and professionalism.
•Perform other administrative duties assigned by management.
Qualifications & Experience
•Bachelor’s degree or diploma in Business Administration, Management, Events Management, Cultural Studies, or a related field.
•Minimum 3 years of relevant administrative experience in the UAE.
•Experience working with a cultural foundation, cultural organization, events company, government entity, or similar organization is preferred.
•Good knowledge and understanding of UAE culture, heritage, traditions, and local practices.
•Proven experience in event coordination and administration.
•Fluent Arabic speaker with strong verbal and written communication skills.
•Good command of English.
•Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
Key Skills
•Strong organizational and coordination skills
•Excellent communication and interpersonal skills
•Attention to detail and accuracy
•Event planning and logistical coordination
•Ability to manage multiple tasks and deadlines
•Professional and culturally sensitive approach
•Strong doentation and reporting skills
•Ability to work effectively with diverse stakeholders
•Discretion and confidentiality
•Team-oriented and proactive attitude
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