Job Purpose / Summary
Provide comprehensive administrative and executive support to the senior management team, ensuring
smooth day-to-day operations, effective coordination of tasks, and compliance with company policies
and legal requirements.
Duties and Responsibilities
• Oversee recruitment activities, including conducting interviews, managing onboarding processes,
and handling employee doentation
• Responsible for the renewal of licenses, including the trade license, car registration, and office
Ejari, as well as ensuring the yearly employees renewal of insurance
• Manage visa processes by coordinating employment visa applications, liaising with PRO for
visa-related matters, and assisting in top managers' family visa applications for travel
• Handle financial responsibilities, including processing monthly billing payments for utilities,
payments for consultants, and managing petty cash
• Manage calendar, agendas, travel plans, and appointments for upper management and Directors
• Handle extensive flight reservations for executives, ensuring timely and cost-effective bookings,
and providing support for any changes or special requests related to top managers' travel plans
• Handle various personal tasks assigned by the Co-Founder. Additionally, conduct research tasks
as needed to support the organization's objectives
• Purchase and maintain inventory of office equipment and stationery, administer maintenance
contracts of office equipment and facilities, and purchase pantry supplies
• Oversee property management services, including maintenance of building and ordering proper
janitorial supplies
• Coordinate with the Finance department on budgeting and cost-saving activities
• Perform other ad-hoc duties and miscellaneous tasks as assigned by the Co-Founder and senior
members of the company
• Ensure accurate and organized record-keeping within the organization, including overseeing the
creation, filing, and maintenance of doents, ensuring compliance with established
doentation standards
Mandatory Requirements
• Start date subject to discussion
• Bachelor's degree holder
• Minimum 4–5 years of experience in Administration and Executive Assistance
• Must already be based in Dubai
Desired Skills
• Excellent organizational and time management skills
• Strong communication and coordination abilities
• Attention to detail and problem-solving skills
• Proficiency in MS Office and standard office equipment
• Experience or familiarity with AI tools and technologies is a plus
How to Apply
Interested candidates may send their CVs to ***
Generated on February 05, 2026
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