Entry-Level · Full-Time
Who this role is for
People starting a career in an IT company who love order in processes and doents, learn fast, and want to grow in office management, operations, and records management.
Format
100% onsite, full-time.
Responsibilities
Office operations & supplies
•Procure stationery, paper, water, coffee, and household items; maintain a small stock.
•Light upkeep of meeting rooms after appointments (wipe down tables, air the room, restock water/glasses).
•Prepare coff for guests and the CEO; maintain the coffee point and kitchen.
•Purchase groceri per list and handle couriers.
Facilities & building communications
•Act as the primary point of contact with the building management: passes, parking, service tickets, cleaning, security.
•Organize meetin slots, prepare rooms, welcome guests, arrange badges.
Doent control & business correspondence
•Register incomi correspondence; store and distribute doents; keep templates up to date.
•Draft and maintain letter templates and simple contract templates (NDA, S orders, addenda); keep tabular registers.
•Send business emails on behalf of the team (per instructions and checklists) and follow proper business email etiquette.
Light automation & AI assistance
•Use ChatGPT (or similar) to draft emails, meeting notes, checklists, doent templates, and process descriptions.
•Follow confidentiality rules with AI: anonymize data and never upload sensitive information.
What “great” looks like in this role
•Supplies are always in stock; meeting rooms are ready; guests feel cared for.
•Doents are easy to find by clear names; templates are current; emails are concise and purposeful.
•Routine work is faster thanks to checklists and AI prompts—no reinventing the wheel.
•Systematic, detail-oriented, steady execution.
Requirements (must-have)
•English: fluent spoken and written; Arabic is a strong plus.
•Basic business correspondence skills (tone, structure, subje, attachments, deadlines).
•Confident user of Google Workspace a Microsoft (Do, Shee, Gma, Calendar).
•Organized, detail-oriented, punctual; able to work with and update checklists.
•Willingness to use ChatGPT daily to speed up routine tasks (prior experience is a plus).
•Comfortable with full-time onsite work and basic office upkeep (coffee point, small purchases).
Nice to have
•Experience as an admin assista manag.
•Basic records-management skills (registration, numbering, versioning, storage, retention).
•Basic understanding of legal terms (custom, term, liability) to assemble simple contract templates under supervision.
•Skills with Trel (simple tickets) and DocuSi Sign (e-signatures).
•Driver’s license and readiness to occasionally pick up orders from partners (if needed).
Tools & processes (we work “like an IT team”)
•Templates & SOPs: checklists for recurring processes (procurement, meetings, mail, archive) and end-of-d control lists.
•Unified file naming & folders: YY-MM-DD_Short-Title_Version.
•Task tracking: short tickets in Trel.
•AI practices: ready-made prompts for typical lette and a data-protection policy for AI use.
Terms
•Full-time, 5/2, onsite.
•Employment contract; paid vacation and sick leave per law.
•Training: business correspondence, records management, and a fast ChatGPT course (our prompt library and checklists).
•Comfortable office: kitchen, coffee station, meeting rooms.
•Probation period: 2 months.
Career path
Administrator Office Manager Operations Coordinator / Executive Assistant (optionally) Ops or Project Coordinator.
How to apply
Send your CV and a short cover note (3–4 sentences)
Stating your salary expectations will be a plus.
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