A. GENERAL ADMINISTRATION, COORDINATION & ACCOUNTING SUPPORT
- Perform daily administrative tasks such as correspondence, doentation, filing, daily logs, and record keeping.
- Manage incoming and outgoing doents, maintain master logs, archive, retrieve doents, and ensure proper updating of both hard and soft copies of records.
- Maintain and organize job files, administrative records, and project-related doentation.
- Coordinate with other departments such as HR, Procurement, Accounts and Head Office.
- Handle division-level petty cash, maintaining accurate and accountable records.
- Prepare sales invoices, manage purchase invoices, ensure timely processing, and maintain proper filing systems.
- Oversee office upkeep, manage the reception desk, and handle internal communications and email correspondence.
- Draft internal memos, business letters, and inquiries as required.
B. TECHNICAL REPORTING & COORDINATION
- Provide technical-administrative support to the Division Manager in monitoring and following up on project activities.
- Assist technical staff in preparing maintenan reports, inspection checklists, and completion certificates.
- Coordinate with engineers, supervisors, and technicians to collect technical data from sites for preparing reports and doents.
- Draft project-related communications such as letters, memos, emails, inquiries, and quotations.
- Prepare and follow up on material requisitions, delivery notes, completion reports, complaint forms, and other basic technical doents.
- Support tender and proposal submissions by assisting with doentation, market research, correspondence, and formatting requirements.
- Maintain logs of site activities, client complaints, preventive maintenance schedules, and call-out responses.
Requirements:
- Diploma or Bachelor's Degree in Business Administration, Computer Science, Engineering, or a related field.
- At least 2-4 years experience in a similar administrati coordination role, preferably within maintenance a contracting companies.
- Basic understanding of MEP systems (Mechanical, Electrical, Plumbing) and project workflows.
- Proficiency in MS Office (Excel, Word, Outlook); familiarity with AutoCAD, ERP systems, and PowerPoint is a plus.
Skills & Competencies"
- sTrong administrative and Organizational skills
-Excellent written and verbal communication skills in English ( arabic is an advanctage)
-Advantage to detail and strong doentati abilities
-ability to multitask, prioritize and work efficiently under pressue
- Cooperative and team-oriented, with the ability to liase effectively with office and field staff
-Familiarity with basic MEP technical terminology and doentation
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