We are seeking a detail-oriented and organized Secretary to provide administrative and clerical support to ensure the smooth operation of daily activities. The Secretary will be responsible for managing correspondence, maintaining records, coordinating schedules, and assisting with office operations. The ideal candidate will have strong communication skills, proficiency in office software, and the ability to multitask effectively.
Key Responsibilities•Manage phone calls, emails, and correspondence (letters, memos, packages).•Schedule and coordinate meetings, appointments, and travel arrangements.•Prepare and distribute meeting agendas, minutes, and reports.•Maintain organized filing systems (electronic and paper).•Draft, format, and proofread doents.•Greet and assist visitors, clients, and staff.•Handle office supplies inventory and place orders when necessary.•Support senior staff with administrative tasks and special projects.•Ensure confidentiality of sensitive information.
Requirements•Proven work experience as a Secretary, Administrative Assistant, or similar role.•Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).•Excellent written and verbal communication skills.•Strong organizational and time management skills.•Attention to detail and ability to prioritize tasks.•High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
Preferred Skills•Knowledge of office management systems and procedures.•Ability to work independently and as part of a team.•Strong problem-solving abilities and adaptability.
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