Estimator – Event Production
Job Summary:
We are looking for a detail-oriented and experienced Estimator to join our event production team. The successful candidate will be responsible for preparing accurate cost estimates for a wide range of event production projects, including scenic fabrication, stage setups, exhibition stands, event infrastructure, custom-built displays, and other related works.
The Estimator will work closely with the Sales, Design, Production, Procurement, and Project Management teams to ensure quotations are competitive, technically accurate, and aligned with project requirements and company standards.
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Key Responsibilities
•Review client inquiries, drawings, specifications, and tender doents.
•Prepare accurate cost estimates and quotations for event production projects.
•Perform quantity take-offs based on drawings, layouts, and design concepts.
•Estimate material, labor, equipment, transportation, subcontractor, and installation costs.
•Source pricing from suppliers and subcontractors to ensure competitive quotations.
•Coordinate with the Design and Production teams to verify constructability and production methods.
•Identify project risks and recommend cost-effective alternatives without compromising quality.
•Prepare Bills of Quantities (BOQ), cost breakdowns, and pricing schedules.
•Maintain and regularly update costing databases, material rates, and labor costs.
•Participate in tender submissions and proposal preparation.
•Assist in project handovers by providing estimated budgets and scope details to the operations team.
•Monitor actual project costs against estimated budgets and recommend improvements for future estimates.
•Ensure quotations are submitted within required deadlines.
•Support continuous improvement of estimating procedures and cost-control practices.
Qualifications
•Bachelor's degree or diploma in Engineering, Construction Management, Quantity Surveying, Architecture, Interior Design, or a related field.
•Minimum 3–5 years of estimating experience, preferably in: Event production; Scenic fabrication; Exhibition stands; Stage production; Interior fit-out and Custom fabrication
•Strong understanding of production materials, fabrication methods, and event infrastructure.
•Ability to read technical drawings, shop drawings, and construction details.
•Excellent mathematical and analytical skills.
•High attention to detail and accuracy.
•Ability to work under pressure and meet tight deadlines.
•Strong communication and coordination skills.
•Ability to manage multiple projects simultaneously.
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Technical Skills
•Proficiency in Microsoft Excel.
•Knowledge of AutoCAD for quantity take-offs and drawing interpretation.
•Familiarity with SketchUp, 3D drawings, or similar software is an advantage.
•Experience with estimating software is preferred.
•Good understanding of: Carpentry; Metal fabrication; Acrylic works; Graphics production; Painting and finishing; Lighting structures; Stage systems; Rigging basics
and AV integration (an advantage)
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Preferred Experience
Candidates with experience estimating the following projects are highly preferred:
•Corporate events; Conferences; Product launches; Award ceremonies; Concert stages;
Scenic stage sets; Exhibition booths; Mall activations; Retail displays; Museum installations
Temporary structures; Custom event fabrication; Hospitality events
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Personal Attributes
•Highly organized and detail-oriented.
•Strong problem-solving skills.
•Self-motivated and proactive.
•Team player with a positive attitude.
•Able to prioritize tasks effectively.
•Commercially aware with strong negotiation skills.
•Committed to delivering accurate and competitive estimates
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