Role Summary:
The Event Coordinator / Event Manager is responsible for planning, organizing, and executing events from concept to completion. This role requires excellent project management skills, strong communication abilities, and keen attention to detail to ensure the successful delivery of events that meet client objectives and uphold the company’s standards.
Key Responsibilities:
Event Planning & Coordination
Assist in developing event concepts, themes, and formats
Create detailed event proposals, timelines, and project plans
Coordinate logistics including venue, equipment, permits, suppliers, and staffing
Prepare and manage event budgets, ensuring cost-effectiveness
Client & Stakeholder Communication
Act as a key point of contact for clients throughout the event lifecycle
Coordinate with vendors, sponsors, and internal teams
Conduct client meetings, venue visits, and walkthroughs
Maintain regular communication with stakeholders for updates and approvals
Vendor Management
Research and negotiate with vendors for services such as catering, AV, décor, and transportation
Manage vendor contracts, payments, and deliverables
Ensure all third-party services meet quality and timeline expectations
On-site Event Execution
Oversee setup and breakdown of events
Lead the event team and manage onsite operations
Troubleshoot and resolve any issues during the event
Ensure compliance with health, safety, and legal regulations
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