Job Title: Executive Assistant to the CFO – Real Estate
Location: Abu Dhabi
Company: Reportage. Leading Real Estate Developer
About Us:
We are a leading real estate development company, recognized for delivering exceptional projects globally and setting new benchmarks in the industry.
we are seeking a highly organized and professional Executive Assistant to the CFO to provide dual support as the welcoming face of our office and a trusted administrative partner to the CFO. This role is pivotal in ensuring smooth front-office operations while handling confidential financial tasks with precision. The ideal candidate will be a proactive multitasker, adept at managing high-level schedules, fostering a professional environment for visitors and staff alike and ensure smooth communication between the CFO and intern stakeholders.
Key Responsibilities:
1.Receptionist Duties:
•Greet visitors, clients, and employees with a professional demeanor.
•Answer and direct phone calls, emails, and inquiries promptly.
•Maintain a tidy and welcoming reception area.
2.Executive Support to the CFO:
•Schedule and coordinate meetings, appointments, and travel arrangements for the CFO.
•Prepare and edit correspondence, reports, and presentations.
•Handle confidential financial doents with discretion.
•Assist in organizing board meetings, including agenda distribution and minute-taking.
•Liaise with finance, HR, and other departments on behalf of the CFO.
•Prepare and edit correspondence, reports, presentations, and other doents as required, ensuring accuracy and professional presentation.
•Process expense reports and reimbursements for the CFO’s office.
•Assist with basic bookkeeping tasks (e.g., invoice tracking).
•Support ad-hoc administrative projects as needed.
•Assist the CFO with various projects and initiatives, including research, data gathering, and report preparation.
•Follow up on project timelines and deliverables.
3.Office Supplies and Administration:
•Manage and order office supplies for the CFO's office and potentially the general office.
•Process invoices and expense reports for the CFO.
•Maintain office equipment and arrange for repairs when necessary.
4.Collaboration and Coordination:
•Handle confidential information with discretion and maintain strict confidentiality.
•Assist with board meeting logistics, including agenda distribution and minute-taking.
•Act as a liaison between the CFO and intern stakeholders.
5.Other Duties:
•Perform other administrative and secretarial duties as assigned by the CFO
Qualifications, Experience and Required Skill Set:
•Bachelor’s degree in business administration or related field.
•2+ years of experience supporting C-level executives in financial servic environments.
•Experience with office equipment (e.g., multi-line phone systems, printers, scanners).
•Excellent computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
•Excellent communication skills, both verbal and written, with a professional and courteous telephone manner.
•Exceptional organizational and time management skills with the ability to prioritize tasks and meet deadlines.
•Fluent in English.
•Ability to work independently and as part of a team and to maintain confidentiality and exercise discretion.
•Knowledge of office procedures and basic accounting principles (desirable).
•Strong attention to detail and accuracy.
•Excellent interpersonal and customer service skills along with professional appearance and demeanor.
•Multitasking and time-management abilities.
What We Offer:
•Competitive salary and commission-based incentives.
•A dynamic and professional work environment.
•Career growth opportunities in a leading real estate firm.
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