Industry: Switchgear / Electrical Panel Manufacturing
Department: Procurement / Supply Chain
Designation: Procurement Assistant
Reporting To: Procurement Officer / Procurement Manager
Location: UAE
1. Job Purpose
To support the procurement department in sourcing, purchasing, and coordinating the timely delivery of electrical components, raw materials, and other items required for switchgear manufacturing and electrical panel assembly, while ensuring cost-effectiveness, quality, and compliance with company procedures.
2. Key Responsibilities
A. Procurement & Purchasing
Assist in purchasing electrical components and materials required for switchgear and electrical panel manufacturing.
Prepare and process purchase requisitions, purchase orders (POs), and related procurement doents.
Source suppliers for electrical components, copper busbars, circuit breakers, contactors, relays, cables, terminal blocks, enclosures, and other switchgear accessories.
Obtain quotations from suppliers and prepare comparative statements for price, quality, delivery time, and payment terms.
Follow up with suppliers to ensure timely delivery of materials as per production requirements.
Coordinate with the procurement team for urgent material requirements and pending purchase orders.
B. Supplier Coordination
Communicate with local and international suppliers regarding quotations, order confirmations, delivery schedules, and material availability.
Maintain and update supplier databases, contact details, and pricing records.
Assist in evaluating suppliers based on cost, quality, reliability, and delivery performance.
Follow up on delayed deliveries, shortages, damaged materials, and replacement requests.
C. Inventory & Stores Coordination
Coordinate with the stores and inventory team to verify stock availability before raising purchase requests.
Monitor material requirements based on production schedules and project deadlines.
Assist in maintaining minimum stock levels for frequently used electrical components.
Coordinate with the stores team for material receipt, delivery notes, and purchase order matching.
Maintain records of material shortages and pending procurement items.
D. Doentation & Reporting
Maintain proper records of purchase orders, quotations, invoices, delivery notes, and supplier correspondence.
Update procurement trackers and prepare reports on pending orders, delivery status, and material availability.
Assist in checking supplier invoices against purchase orders and goods received notes.
Ensure procurement doents are properly filed and updated in the ERP system or company database.
E. Internal Coordination
Coordinate with production, engineering, planning, quality control, stores, and accounts departments regarding material requirements.
Review material specifications and quantities with the concerned technical team before placing orders.
Follow up on urgent materials required for production and project completion.
Support the procurement team in resolving supply-related issues and discrepancies.
3. Educational Qualifications
Diploma or Bachelor's degree in Supply Chain Management, Business Administration, Electrical Engineering, or a related field.
Candidates with relevant procurement experience in electrical, switchgear, or panel manufacturing industries will be preferred.
4. Experience
1–3 years of experience in procurement, purchasing, or supply chain operations.
Experience in the switchgear, electrical panel manufacturing, electrical trading, or industrial equipment industry is preferred.
Familiarity with electrical components and procurement doentation is an advantage.
5. Technical Skills
Basic knowledge of switchgear components and electrical materials.
Knowledge of purchase requisitions, purchase orders, quotation comparison, and supplier follow-ups.
Proficiency in Microsoft Excel, Word, and Outlook.
Experience with ERP systems or procurement software is an advantage.
Good doentation, data entry, and record-keeping skills.
6. Required Competencies
Good communication and negotiation skills.
Strong follow-up and coordination abilities.
Attention to detail and accuracy in processing purchase orders.
Ability to prioritize urgent material requirements.
Good organizational and time-management skills.
Ability to work under pressure and meet production deadlines.
Teamwork and problem-solving skills.
7. Key Performance Indicators (KPIs)
Timely processing of purchase requisitions and purchase orders.
On-time delivery of materials as per production requirements.
Accuracy of procurement records and doentation.
Timely follow-up on pending orders and supplier commitments.
Effective coordination with internal departments and suppliers.
Compliance with approved procurement procedures and budgets.
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