Location: Mussafah, Abu Dhabi, UAE
Department: Project / Engineering
Job Summary
We are seeking a detail-oriented Project Secretary to support the project management and engineering team on a civil construction project in Mussafah. The role involves handling project doentation, coordinating communication between site teams and head office, and ensuring proper record keeping of project correspondence and reports.
Key Responsibilities
• Provide administrative and secretarial support to the Project Manager and engineering team.
• Maintain and organize project doentation, drawings, and correspondence.
• Prepare and manage letters, reports, meeting minutes, and site doentation.
• Coordinate internal communication between site engineers, consultants, subcontractors, and head office.
• Track and update doent registers, transmittals, and project logs.
• Assist in preparing daily / weekly reports, project updates, and presentations.
• Manage incoming and outgoing correspondence including emails and official letters.
• Arrange meetings, site visits, and coordination sessions for the project team.
• Ensure all project files are properly archived and easily accessible.
• Support procurement and HR doentation related to project staff when required.
Requirements
• Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.
• 3–5 years of experience as a Project Secretary or Doent Controller in civil construction projects.
• Familiarity with construction doentation and project correspondence.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational and communication skills.
• Ability to work in a fast-paced site environment and handle multiple tasks.
• Experience working on construction sites in the UAE will be an advantage.
Preferred
• Experience with doent control systems or project management software.
• Knowledge of construction drawings and project doentation workflow.
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