# Job Description – Secretary Receptionist
**Company:** Phoenix Dison Tec LLC
**Job Location:** Sharjah, UAE
**Position:** Secretary Receptionist
**Employment Type:** Full-Time
### Job Summary
We are looking for a smart, professional, well-organized and responsible **Secretary Receptionist ** who can independently manage front office operations, administrative duties, management coordination and day-to-day HR activities.
### Key Responsibilities
**1. Front Office & Reception Management**
- Welcome and assist visitors, clients and suppliers professionally.
- Handle incoming calls, emails, WhatsApp messages and inquiries.
- Manage appointments, meetings and visitor records.
- Maintain a clean, organized and professional reception area.
- Coordinate courier services, deliveries and office supplies.
**2. Secretarial & Administrative Duties**
- Provide daily administrative and secretarial support to management.
- Prepare letters, emails, reports, quotations and other doents.
- Maintain proper filing of company records and confidential doents.
- Schedule meetings, appointments and follow-ups.
- Coordinate with internal departments, customers and suppliers.
- Monitor office requirements and ensure smooth daily operations.
**3. HR & Recruitment Responsibilities**
- Post job vacancies on recruitment websites and social media.
- Screen CVs, shortlist candidates and arrange interviews.
- Coordinate candidate selection, offer letters and joining formalities.
- Maintain employee records, attendance, leave and personal files.
- Track employee visa, Emirates ID and passport expiry dates.
- Coordinate with PRO for visa applications, renewals and cancellations.
- Assist with payroll preparation and employee salary records.
- Prepare HR letters, employment contracts, warning letters and other doentation.
- Monitor staff attendance, punctuality and workplace discipline.
- Assist management with employee-related matters and HR administration.
**4. Management Coordination & Follow-Up**
- Follow up with staff regarding assigned tasks and deadlines.
- Maintain daily reports and update management on pending work.
- Coordinate communication between management and employees.
- Handle confidential company information professionally.
### Candidate Requirements
- Minimum 1–3 years of experience in Reception, Administration, Secretarial or HR-related roles.
- Previous UAE work experience preferred.
- Good knowledge of MS Office (Word, Excel, Outlook).
- Excellent English communication skills, both written and verbal.
- Knowledge of UAE
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