Job Title: Admin & HR Assistant
Location: DTU, Dubai, UAE
Department: Human Resources / Administration
Reports to: HR & Admin Manager
Primary Purpose of the Role:
To support the HR and Admin departments in day-to-day operations, ensuring smooth office functioning and efficient HR processes, while maintaining professional standards and confidentiality.
Daily Tasks:
HR-Related Tasks:
Assist in preparing and processing employee doents (offers, contracts, onboarding kits, etc.).
Maintain and update employee records both digitally and in hardcopy.
Support in attendance tracking and timesheet collection.
Coordinate with departments for leave requests, approvals, and recordkeeping.
Monitor daily staff attendance and generate absence or late reports.
Follow up with new joiners for pending doentation.
Respond to routine HR inquiries from employees.
Administrative Tasks:
Greet visitors and handle front desk duties as needed.
Answer incoming calls and emails and redirect them appropriately.
Coordinate meeting room bookings and prepare necessary materials.
Distribute incoming mail and organize outgoing correspondence.
Maintain inventory and order office supplies and stationery.
Assist in the preparation of letters, reports, and internal memos.
Support logistics and arrangements for staff travel or meetings.
Essential Duties & Responsibilities:
Recruitment Support:
Post job advertisements and assist in screening resumes.
Schedule interviews and communicate with shortlisted candidates.
Prepare onboarding doents and induction schedules.
Payroll & Compensation Assistance:
Collect and compile monthly payroll inputs (leaves, overtime,
deductions).
Assist in coordination with the finance team for salary processing.
Employee Relations & Welfare:
Help organize internal events and wellness activities.
Maintain employee engagement and feedback forms.
Assist in handling minor grievances and escalating when necessary.
Doentation & Compliance:
Ensure all employee files are compliant with UAE labor laws and
company policy.
Keep HR forms and templates updated and accessible.
Track vi expiry and coordinate with PRO for renewals.
Office Management:
Supervise cleaners, drivers, and office assistants for smooth daily
operations.
Ensure cleanliness, safety, and maintenance of office premises.
Monitor petty cash usage and maintain related records.
Required Skills & Competencies:
Excellent communication (English and Arabic preferred).
Strong organizational and multitasking skills.
Proficiency in MS Office (Word, Excel, Outlook).
Basic understanding of UAE Labor Law is a plus.
High level of discretion and professionalism.
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